Where are you located?
Mountain House Estate is located seven miles west of Cloverdale on Hwy 128, heading towards the coast. We advise that you use “Mountain House Estate” for your GPS search rather than a street address. Some mapping programs are incorrect and we want you and your guests to arrive here without difficulty.
What’s included in the Site fee?
The site fee allows for exclusive use of the site during the hours of your event.
Are tables and chairs included in the Site fee?
Chairs, tables, bar stools, barrels, umbrellas, lighting, sound systems, multiple indoor bathrooms, lounge furniture, and more.
What is the maximum capacity?
Outdoors: 250 seated at tables. Indoors: 124 seated at tables, 150 seated in chairs without tables in the Great Room. Our maximum indoor occupancy is 250 persons
Is lighting included?
The patio is strung with bistro lighting and has additional soft lighting. The barn has a custom-designed light fixture. Inside, the bar has several custom lighting fixtures as well as ceiling lighting. The great room has a beautiful hand-crafted fixture inside the front doors and three large globe fixtures, all of which are adjustable for dimming. Additional lighting, including up lighting, can be rented from outside vendors.
What kinds of packages do you have?
We offer Single-Day Rental and Elopements. The Estate is available for multiple-day events as well. Multiple-day events and Elopements are customized according to your specific needs.
Do you have packages that include everything?
Absolutely! At Mountain House Estate, every wedding is customized based on your desires and budget. In most cases, couples want to be involved in the planning and choosing, however, for those couples with less available time, we work closely with several professional planners, who can design your wedding for you from top to bottom and create your all-inclusive event.
How many hours are included in the basic Single-Day Site fee?
Our Single-Day Rental includes 6-hours prep time and 6-hours event time. You may arrive to begin your preparations in The Oasis at 10:00 am. The Hangout, an additional prep room, opens at noon. Event time begins at 4:00 pm and your celebration ends at 10:00 pm. Additional hours are available if you’d like to continue the party until as late as 2:00 am.
Are Site fees negotiable?
Site fees are non-negotiable. Please inquire with our site manager for current promotions.
What days of the week can we have our wedding?
Mountain House Estate is available for weddings and events 365 days of the year!
Do we have exclusive use of the venue or will there be other weddings the same day?
We reserve the Estate for only one wedding on any given day. Exclusive use of the property is from noon to the end of your event. There may be rehearsals by other couples before noon, or a possible showing to an interested couple. You and your wedding party will not be disturbed in The Oasis.
Why does Saturday cost more than other days?
Saturdays are more expensive than other days because they are in higher demand. Fridays and Sundays, and even weekday options, provide a way to save money and keep within your budget.
Is there a military discount?
Yes! We will provide active military members with a $500 discount.
Do you offer “off-season” rates?
Yes. We offer reduced rates between the months of November and March.
Why don’t you have a calendar of your open event dates?
Event dates are constantly changing throughout the year. We do not post a calendar to ensure that we don’t get double booked. Our venue manager can provide you with information regarding which dates are currently available.
Is there a place for children?
Children are always welcome but must be supervised by an adult at all times while at the Estate. Presently, we do not offer a separate area for children.
Is smoking/vaping allowed? Can we have a cigar bar?
Mountain House Estate has the perfect place to accommodate those who smoke or vape. We call it The Smokin’ Olive Lounge. This area includes wine barrels with table tops and umbrellas, bistro lighting, and an 8’ long ‘cigar bar’ where you can have custom hand-rolled cigars prepared for your guests. Smoking and vaping are allowed in this area only.
How late can the event go?
The standard event end-time is 10:00 pm. You may extend the end-time as late as 2:00 am for an additional fee. Each hour between 10:00 pm and midnight is $900, and each hour between midnight and 2:00 am is $1,400.
When can guests arrive on the property?
Guests may begin arriving on the property at 3:30 pm.
Can we have an “after party”?
Yes – sort of. Indeed you can continue your celebration until 2 am, but once the event is over, your vendors must complete their responsibilities before they leave the property. Clean-up is to be completed in the two hours following your event. But we also have another suggestion. We work with locations in both Cloverdale and Healdsburg where you can host an after-party, and we’d be happy to provide you with their contact information.
Can we get ready on the property?
Absolutely! We have two prep rooms – The Oasis and The Hangout. The Oasis is available at 10:00 am for the wedding party to begin preparations and The Hangout is available at noon. The Oasis has four makeup stations, many mirrors, including a full-size tri-fold mirror, a private bathroom with an enviable closet designed for your wedding dress, and much more.
Can we do hair and makeup on site?
With 6-hours of prep time and plenty of room in The Oasis, most couples choose to do all their preparations on site.
Are set-up and break-down part of the event time?
No. Set-up is from 10:00 am to 4:00 pm. Event time is from 4:00 pm to last dance ending at 10:00 pm (unless late hours are purchased). Your 2-hour clean-up begins when the last dance has ended.
Can dinner and dancing be outside?
Absolutely! Most of the year dinner can be served on the lawn. The patio is a wonderful area for both dinner and dancing. Both the lawn and patio can accommodate up to 250 at tables.
Can dinner and dancing be inside?
The Great Room provides an all-season space for dinner or dancing. It can accommodate up to 124 at tables for dining, and the great room together with the bar can accommodate up to 250 for dancing.
Does Mountain House Estate allow food trucks?
Yes. We have a concrete pad area, easily accessible to guests, which can be surrounded by food trucks. In addition, we have a second area that we call the ‘show off kitchen’, which can accommodate additional trailers, BBQ’s, paella preparation, fresh-made donuts, or photo booths just to name a few options.
Are live bands allowed?
Yes – live bands are welcome and are invited to play indoors for your reception. Bands who haven’t played at Mountain House Estate before will need to come with you for a walk through of the venue to consider where to set up and confirm that there is adequate power for their needs. We’ll also review volume levels allowed at the venue. As with all your vendors, they will need to provide liability insurance and agree to our Venue Guidelines.
Can we use sparklers, fire pits or candles?
The venue provides two fire pits that you may use on the patio or concrete areas of the venue. Due to high fire danger in this area candles and open flame are not permitted. Sparklers are illegal in California with the exception of a few cities on the 4th of July.
Are pets allowed?
Pets are not allowed unless agreed to in writing.
What are the good photo spots?
Great photo spots abound on the property – the pond, the barn, the redwood trees, the garden, Oak Tree Terrace… There are also two vintage trucks, an old tractor, and a windmill to add variety. The photographers on our recommended list provide a huge benefit to you because they’re familiar with the best areas on the property for your photos and how lighting affects them throughout the day. If you aren’t choosing a photographer from our list, we encourage them to come to the venue for a walkthrough with you before your wedding so you can choose the best spots for your photographs together.
What happens with different weather issues?
Mountain House Estate has both indoor and outdoor options. In case of rain, the indoor space can comfortably seat up to 124 at tables. With larger groups, you have the option to rent a tent. In the case of heat, the indoor space is air-conditioned and we provide some market umbrellas to create shade on the patio or lawn. As with rain, tents can also provide shade options in various areas for your celebration.
What are some site options for our rehearsal, rehearsal dinner, and farewell brunch?
The venue rental fee includes a 1-1/2 hour rehearsal, which you may schedule 30-days prior to your wedding. Because we often have weddings on several consecutive days, your rehearsal may be earlier in the week, or even early on the day of your wedding. If the dates are available, you may consider renting the venue for multiple days, which would allow you to do everything at one location.
Do you have preferred planner/coordinators and caterer? Can we choose our own?
Once you’ve booked your wedding, we provide you with an extensive list of recommended vendors. Your planner/coordinator and caterer are two of the most important vendors at your event. Your planner will be the person behind the scenes directing the events of your day according to the plans you have decided upon. Your caterer and his or her staff are important because not only does your chef prepare and serve the food, but the staff has the most interaction with your guests. Professionalism and the ability to provide excellent service as well as food is important to your event and to Mountain House Estate. The planners and caterers on our list have met and exceeded our minimum requirements.
We ask that you consider a planner from our list. If none are available for your selected wedding day, we can make other recommendations or you may choose your own. To use an outside planner, he or she will need to be a professional planner (not a guest at your wedding or relative) and she will need to be pre-approved prior to your booking with their services.
Please consider the caterers from our list as well. We strive to provide you with vendor contacts that provide great service and offer different budget price points.
Do we have to use a photographer/florist/bakery or other vendor you recommend?
No. You may choose your own, however, we encourage you to consider the vendors we recommend. They’ve earned the right to be on our list.
Do we need to get Mountain House Estate approval for all vendors? If so, what is that approval and process?
All Vendors working at Mountain House Estate will be required to provide liability insurance naming Mountain House Estate as “additional insured” and to sign and comply with the Venue Guidelines.
How do we handle rental items?
You’ll work with your planner and caterer for all rental items needed to make your day perfect.
What should we give/budget as a gratuity for our vendors?
Gratuities are not required, however, they’re appreciated if you’re happy with the services provided. If you choose to give a gratuity, it’s typical to budget 10-20% of the total invoice.
Is a planner/coordinator required?
Yes – we want your wedding day to be as stress-free and as perfect as possible. Event Planners/Coordinators offer a variety of services based on your need. Some couples want to basically plan everything and just have someone on hand at the right time to bring the day together perfectly. Other couples just don’t have the time to do the planning and would rather just show up for their celebration. Regardless of the level of service you choose, we advise you to select and book your planner as soon as you’ve selected your venue, if not before!
Your planner/coordinator is an integral part of your celebration and can provide services ranging from being a local resource to taking over the reins and planning your entire wedding. Your planner can work with you not only in designing your day but in making sure that your day goes as you envisioned. She will work with you to create the style you envision and manage your rentals, create a timeline reflecting all the specific details of your wedding, suggest and design layouts for the different stages of your celebration, communicate with your vendors and keep your day on track.
Is there any coordination service included in the Site fee?
Not a coordinator, however a site manager from Mountain House Estate will be available throughout your event.
Where are the nearest hotels?
Your guests will most likely choose an Airbnb, VRBO or motel for their weekend stay. The areas they might choose from would be as far North as Ukiah, West as far as Mendocino, East as far as Cloverdale, and South as far as Santa Rosa. Mountain House Estate is in a rural area with the closest town being Cloverdale, about 15 minutes away. Santa Rosa is about 55 minutes away. If you wish to set up room blocks, please contact the hotel of your choice directly.
Do you have any packages that include everything?
Absolutely! At Mountain House Estate, every wedding is customized based on your desires and budget. In most cases, couples want to be involved in the planning and choosing, however, for those couples with less available time, we work closely with several professional planners.
Can a family member/friend be a vendor at the wedding?
We don’t encourage family members or friends to be a vendor at your wedding. If they’re invited as a guest, they’ll want to enjoy the celebration along with you. We don’t allow family members or guests to provide the services of catering, bartending or planner/coordinator. If you’d still like to use a family member or friend to provide other services, they’ll be treated as an outside vendor and will need to meet our standard requirements for all vendors.
Who breaks down after the wedding?
Generally, it is your caterer who both sets-up and breakdown after the wedding under the supervision of your planner.
Does Mountain House Estate provide any set-up or break-down services?
We do not. However, we can add this service if you wish for an additional charge.
Where are the nearest hotels?
Your guests will most likely choose an Airbnb, VRBO or motel for their weekend stay. The areas they might choose from would be as far North as Ukiah, West as far as Mendocino, East as far as Cloverdale, and South as far as Santa Rosa. Mountain House Estate is in a rural area with the closest town being Cloverdale, about 15 minutes away. Santa Rosa is about 55 minutes away. You can find hotels accommodations near your venue. If you wish to set up room blocks, please contact the hotel of your choice directly.
We encourage you and your guests to enjoy the area while they’re here. Ask us about the different types of wine tasting experiences they can enjoy in Sonoma and Mendocino Counties, or how to get to the Pacific Ocean through giant redwood groves.
Will you set up and manage transportation for us?
We do not set up or manage transportation for you. The planners on our list are very familiar with what’s available in this area, and we also have recommendations on our vendor list of companies you can use. Your planner/coordinator can work with you to suggest times and locations for pick-up of your guests, ensuring that your event runs smoothly.
What are the rules around alcohol?
Clients host their own beverage service for the event, including beer, wine and liquor, with no corkage fee or minimum purchase from Mountain House Estate required. Properly licensed and insured bartending staff is required for all bartending services. If you wish to serve liquor or provide more than one alcoholic-containing beverage per guest, a security person is required at a guard-to-guest ratio of one per 100 guests. Here’s a blog that can help you in determining the amount of alcohol you provide: https://www.theknot.com/content/how-to-stock-the-bar-at-your-wedding
Additionally, if hard alcohol/spirits are served, the couple is required to provide shuttle service to and from the venue for their guests. Hard alcohol may not be served “straight”, but in mixed drinks only. Self-serving of alcoholic beverages is not allowed (i.e. open bottles on tables). Vendors are not allowed to drink alcoholic beverages at any time while on the Estate. Drinking of alcoholic beverages is not allowed at the rehearsal
Regarding beer, Jockey Boxes and beer trucks are not allowed. Beer may be provided by the couple in pony kegs, or in cans or bottles. No full-sized kegs.
Is there a corkage fee?
No, we’re not a winery and we don’t provide any alcohol so we don’t charge a corkage fee.
How do we purchase beer, wine and alcohol?
You may purchase your beer, wine and alcohol from the store of your choice. Our Kegerator will accommodate two pony kegs – the “Sixth Barrel Keg” (55 12-oz servings). We have refrigeration available for an additional two. In addition, we have a wine refrigerator behind the bar for your white wines or champagne.
Couples often purchase more (much more) alcohol than they need, so referring to online resources to determine the amount to purchase is wise. You can also choose to use a caterer who holds a Liquor License and can provide both servers and full bar. Another option is to hire a bar, such as Duke’s in Healdsburg, to provide all the alcohol and servers for your celebration.
What happens with different weather options?
Mountain House Estate provides for different weather options. We include 10 market umbrellas plus for use on the patio and lawn. The interior of the building is both heated and air-conditioned. If your guest count requires additional covered areas due to heat or rain, there are multiple places where rented tents can be erected.
What is the backup rain plan if we need one?
Your planner/coordinator will work with you to prepare a backup plan in case it rains. The interior of the building will seat 124 at tables, but just in case it rains, having a rental order for a tent in place is a good idea. During the months of December through February, we limit events to a guest count of 120, as these are the months with the highest likelihood of rain.
Is there room for a tent or shade structure?
Yes. The lawn can accommodate a 40‘x50’ shade structure and there are multiple areas for tents up to 60‘x90’.
What is the average weather like?
When looking for weather patterns and predicted weather, use Yorkville, CA 95494 as the location.
This is historical information showing monthly averages:
|Month||Avg. High/Low (◦F)||Avg. Rain|
|January||57◦ / 39◦||10 days|
|February||59◦ / 40◦||9 days|
|March||62◦ / 40◦||9 days|
|April||65◦ / 41◦||5 days|
|May||71◦ / 45◦||2 days|
|June||78◦ / 49◦||0 days|
|July||86◦ / 51◦||0 days|
|August||86◦ / 52◦||0 days|
|September||84◦ / 50◦||1 day|
|October||74◦ / 46◦||3 days|
|November||63◦ / 41◦||8 days|
|December||56◦ / 38◦||10 days|
Is Mountain House Estate a legally permitted venue?
The Estate was conceived, designed and constructed to be a wedding and event venue. Prior to obtaining a building permit, a Major Use Permit UR 2014-0006, expiring in 2034, was obtained from the County of Mendocino. In addition, the Estate is licensed and insured. The permit details the approved uses for the site and includes hours of operation, types of business activities that are allowed, maximum size, type and the total quantity of allowed events.
But why is this important to me?
If a site doesn’t have these permits it’s not operating legally and any event it hosts is at risk, which may result in the venue being closed. These closures by governmental agencies happen without warning, resulting in the cancellation of events with no regard to paid deposits or impending event dates.
“All I can say is WOW! This place is rustic, remote, and private – a little jewel tucked away in the rolling hills. “